Management Assistant

What are you going to do?

As a Management Assistant, you support the Site Manager in organizational, communication, and project-related matters. You bring structure, monitor progress, keep track of agreements and projects, and ensure the right information is available at the right time. Thanks to your organizational talent, decisiveness, and communication skills, decision-making is efficiently supported, and plans can actually be executed.

Because of your overview, structure, and decisiveness, the Site Manager can focus on managing and further developing the location. You are visibly present within the organization, hold people accountable in a professional way, and know exactly when to organize, signal, escalate, or support.

In short: you bring structure, overview, and progress to a dynamic organization and ensure that plans become reality.

• Managing, planning, and monitoring calendars, appointments, and priorities;
• Organizing, preparing, and taking minutes during meetings, customer reviews, and management meetings;
• Tracking action items, deadlines, and agreed commitments;
• Supporting the preparation of reports, presentations, and management information;
• Identifying bottlenecks and supporting improvement initiatives;
• Coordinating and following up on projects and actions within the site;
• Preparing and distributing management communications;
• Acting as the point of contact for organizational matters within the location;
• Actively contributing to process improvement, digitalization, and collaboration

What should you expect from us?

• A position with a growing and financially healthy logistics service provider where values and standards have played an important role for decades;
• Attractive employment conditions, including a competitive salary that matches the position;
• Flexible working hours to support a healthy work-life balance;
• An accessible organization with short communication lines;
• An informal and pleasant working atmosphere;
• Plenty of opportunities for training, development, and personal initiative;
• A pension scheme with BeFrank;
• Fun employee events throughout the year;
• A dynamic, international, and innovative working environment

Your profile

You are an independent professional who enjoys organizing, coordinating, and providing support. You can maintain an overview, work accurately, and distinguish between priorities and details. At the same time, you have the communication skills needed to work effectively with different disciplines and levels throughout the organization.

You:

• Hold a completed Bachelor's degree (HBO level);
• Are available for at least 24 hours per week, preferably spread over five working days;
• Have excellent verbal and written communication skills in both Dutch and English;
• Have experience as a Management Assistant, Business Support Coordinator, Office Manager, Project Assistant, or in a similar role;
• Are a strong communicator with excellent interpersonal skills and can effectively collaborate with different disciplines and organizational levels;
• Are highly skilled in planning, organizing, and setting priorities;
• Take initiative, work independently, and maintain oversight in a dynamic environment;
• Have an affinity with systems, digitalization, reporting, and data;
• Are trustworthy, accurate, and possess a strong sense of responsibility.